Tag Archives: Tech Tip

Become More Productive on your Mac with File Tags – Part 2

Tech Tips – In Part 1 I talked about how tags can be added to files on your Mac. In Part 2 I will look at how you can use those tags to become more productive. NOTE: The following examples are done in macOS High Sierra 10.13.6.

Using tags with the Finder

Screen Shot 2019-03-14 at 4.41.38 PM

The easiest way to use tags is with the Mac Finder. First, we need to make sure that tags are enabled in the Finder. Open a new Finder window, then click on Finder, then Preferences.

Now select the third tab “Sidebar”. Make sure that the checkbox next to “Recent Tags” is checked.

Screen Shot 2019-03-14 at 4.37.46 PM

 

 

 

 

Now click on the second tab in the Preferences window, “Tags”. This window allows you to select which of your defined tags you want to show up in the Finder Sidebar. 

You can also drag any tag you want to add to the Favorites to the space at the bottom. I have not found this to be very useful.

Screen Shot 2019-03-14 at 4.55.22 PM

 

 

Now close the Preferences window and look at the bottom left of the Finder window. You will see several tags listed and at the bottom of the list “All Tags. . . “.

Screen Shot 2019-03-14 at 4.56.26 PM

If you click on the “All Tags…”, a new column will appear in the window with all of the tags listed. If you now click on a tag (in my example ‘:Star Wars’), then every file with the chosen tag is displayed in the larger window to the right. What makes this powerful is that it doesn’t matter where the files are physically located. Every file with that tag on your Mac and on iCloud, regardless of which Folder they reside in, will be shown.

This provides you with a very powerful way to search your entire Mac for files. If you have tagged your files, you will be able to find them regardless of where you have stored them.

More Power With Smart Folders

Using Smart Folders can give you even more power. Using the technique with the Finder above you can only search based upon one tag. If you use Smart Folders you can search on as many tags as you want.

Screen Shot 2019-03-14 at 7.06.53 PM

Go to Finder ==> File ==> New Smart Folder. This will open a window like is shown above. Now you can begin to specify the search criteria for what will be shown in your Smart Folder. At the far right side next to the ‘Save’ button click on the ‘+’ sign (Blue arrow above). This will open a space where you can begin to specify the search criteria. Click on the ‘Kind’ or ‘Name’ button noted above (Red arrow).

Screen Shot 2019-03-14 at 7.26.35 PM

A drop-down menu will appear. Click on ‘Other…’ at the bottom of the list as indicated by the Red arrow.

Screen Shot 2019-03-14 at 7.09.32 PM

This will bring up a long list of search attributes. If you scroll down the list you will find “Tags”. In the example above I clicked on the checkbox to the right side so that Tags will now appear in the short attribute list. I also clicked on the line ‘Tags Tags associated with this item’.

Screen Shot 2019-03-14 at 7.30.13 PM

Once I click on ‘OK’ that first search criteria will be set. I then chose ‘contains’ and entered the first tag to search for ‘:image’. I can add another search criteria by clicking on the ‘+’ indicated by the Red arrow. A search criteria can be removed by clicking on the ‘-‘.

Notice that when I click on the ‘Name’ button now ‘Tags’ (Orange arrow) appears in the list. I can now use this to pick a second or even a third tag to search on.

Screen Shot 2019-03-14 at 7.37.33 PM

In the example above I have selected three different tags as my search criteria – ‘:image’, ‘:scifi’, and ‘:star wars’. The resulting 48 items shown in this Smart Folder are all files on my Mac that have those three tags set. These items can be physically stored in any folder on my Mac or my iCloud drive.

What this means is that as long as I am very conscientious about adding tags to files, it doesn’t really matter where I store the files.

Screen Shot 2019-03-14 at 7.47.13 PM

I can then save these Smart Folders by clicking on the ‘Save’ button at the top right. Note that in addition to being able to name the Smart Folder and pick where it is going to be displayed, I also have the option of including it in the Finder Sidebar.

A further advantage of using Smart Folders is that since they are Virtual the same content can appear in more than one Smart Folder. This allows you to sort your files in many different ways without having to move or make aliases for files.

In Part 3, I will talk about tagged files in iOS.


See my other Mac and OS X articles


 

Advertisements

Become More Productive on your Mac with File Tags – Part 1

Tech Tips – I am always looking for ways to become more productive on my Mac. Before I get into how tags can make you more productive, I think that I need to explain what tags are.

What are tags?

Tags were first introduced in macOS Mavericks. As the name implied, tags allow you to add one or more ‘tags’ to any file. These seem a lot like ‘Labels’, but there are a couple of major differences. First, you can apply more than one tag to a file or folder. Second, you can search and sort your files and directories by tag (that will be covered in Part 2).

How to tag a file

So now that you know what tags are, how do you add them to a file? There are actually multiple ways.

Screen Shot 2019-03-12 at 12.33.10 PM

First is adding tags to files as you save them. In any App when you go to save a file, you not only get the opportunity to set the file name and location, but you can also add any tags to the file. In the above example, I am saving the file “Sources for World War II Info and Photos” from within MacDown and I have added the two tags ‘:wwii’ and ‘:web’ to the file.

I use the convention with my tags of always beginning them with a colon and making them all lower case.

What if you already have files? There are three easy ways to add tags to an existing file.

Screen Shot 2019-03-12 at 12.47.01 PM

First, you can use the Finder to browse through your files and find the one that you are wanting to add a tag to. Once you find it Control-Click on the file. That will bring up the window shown above. Note that towards the bottom is “Tags…”.

Screen Shot 2019-03-12 at 12.55.23 PM

Click on “Tags…” and that will open the window shown above. Here you see any existing tags for the file and you can freeform type in the dialog box the name of a new tag to add. In the above example the tags ‘:blog’, ‘:wwii’, and ‘:bookreview’ were already attached to the file. I typed in ‘:s’ to start to add another tag. As you begin typing in the tag if a match is found to an existing tag it will automatically show up in the dialog box. In the example above seven tags are shown that begin with ‘:s’. I can either click on one to choose it, hit enter to choose the highlighted tag, or continue typing in the tag name. You can continue to add tags until you are finished. This method allows the selection of multiple files and adding the same tag(s) to all the selected files at the same time.

Screen Shot 2019-03-12 at 1.05.48 PM

 

 

A second way to add tags is through ‘Get Info’. Control-Click on any file and in the Menu you get (see second image above) the option of ‘Get Info’ will appear. If you click on that, then a new window with information about the chosen file will appear.

At the top of this window is a dialog box where existing tags are displayed and where new tags can be entered.

 

 

 

 

 

Screen Shot 2019-03-12 at 1.12.15 PM

A third way of adding tags is by opening the file in an App that supports Apple’s Document menu. At the top of the window will be a small icon to the right of the file name (pointed out with the red arrow in the image above). If you click on that icon a drop-down menu will appear that both shows existing tags for the file and which allows you to enter new tags.

In Part 2 I talk about how tags can be managed and how they can be used to improve your productivity.


See my other Mac and OS X articles


 

Have You Ever Wanted to Search for a Mac App?

software

Tech Tips – Have you ever wanted a new App for your Mac but was not sure if such an App existed? Or perhaps you do not know the exact name of an App. MacUpdate may be the answer to that problem. MacUpdate, as the name implies, is primarily a source for keeping track of the latest updates for your Mac Apps. Per their website:

MacUpdate simplifies finding, buying and installing apps for your Mac.
Search over 40,000 Mac apps. Buy apps for 50% off at MacUpdate Promo.
Use MacUpdate Desktop to perform 1-click installs of apps you find on macupdate.com.

If you follow them on Twitter (@MacUpdatePromo), you will get a tweet each day for every App that has been updated in the last 24 hours. I follow them and I get 15-25 tweets from them each day.

Screen Shot 2019-02-20 at 2.13.41 PM

The other way you can use MacUpdate is to search for Apps. Just enter what you want to search for in the search window at the top of the page and a list of Apps meeting your criteria will be listed.

In the example shown to the left, I searched for “ebook”. Notice that you see the rating of the App, the number of downloads, and the price. As you can see as well you have filters at the top of the page that you can use to narrow your search. Click on any entry in the list and you can install the App.


See my other Mac & OS X articles


 

Today is National Clean Out Your Computer Day

Clean out your computer day

Tech Tips – As the name implies, this is the day to take a little time and perform often much-needed cleanup on your computer. As the site says:

Over time, files and programs that are unused on your PC clog the memory and cause confusion during retrieval and use of other data. They may also slow down your computer.  The second Monday in February, Clean Out Your Computer Day, is the day to spend time with your computer!

I posted “TUNEUP YOUR OS X MAC – PART 2” a few years ago which outlines ways to free up space on your hard disk. Those suggestions are still valid today. Take some time and clean up your Mac’s hard drive.

The Speeds of USB

220px-Certified_USB.svg

Tech Tips – I wrote a week ago about the different connectors in use for USB (Universal Serial Bus). This article is on the three versions of the USB specification.

serveimage

USB 1.x

The USB 1.0 standard was released in January 1996 and updated to 1.1 in August 1998. USB 1.0 data rates of 1.5 Mbit/s (Low Speed) and 12 Mbit/s (Full Speed). While communication is bidirectional, data transfers are half-duplex (only one direction at a time). Few USB compatible devices were released until the 1.1 specification. Both USB 1.0 and 1.1 use the Type A and Type B connectors.

USB 2.0

The 2.0 specification was released in April 2000. This specification increased the data rate to a theoretical maximum of 480 Mbit/s but remained half-duplex. Introduced along with USB 2.0 were the USB Mini and Micro connectors. USB 2.0 is backward compatible (a USB 1.1 peripheral can be used with a computer that has a USB 2.0 port) with USB 1.0 & 1.1 devices.

serveimage-2

USB 3.x

The USB 3.0 standard was released in November 2008. The 3.0 standard increased the theoretical maximum speed of USB to the ‘SuperSpeed’ rate of 5.0 Gbit/s. Data communication was also upgraded to full-duplex (both directions at the same time). Connectors for 3.0 connections are distinguished by their blue inserts for the standard Type A connectors.

In July 2013 the standard was upgraded again to 3.1. The 3.1 standard further increased the speed of USB to the ‘SuperSpeed+’ theoretical maximum rate of 10 Gbit/s. The Micro B SuperSpeed connector was introduced.

serveimage-3In September of 2017, the most recent upgrade to the standard was released with USB 3.2. Two new SuperSpeed+ transfer modes were introduced both using the USB Type C connector. These new SuperSpeed+ modes provide a maximum theoretical data transfer rate of 10 and 20 Gbit/s respectively.

USB 3.x is backward compatible with USB 1.0, 1.1, and 2.0 devices. Backward compatibility means that the connection will function at the speed of the slowest component. To achieve the best performance the peripheral, cable, and computer port must be compatible with the same USB standard.

USB 4.x

Announced by the USB Promoter Group on March 4, 2019. Expect speeds up to 40 Gbit/s, though the standard has not yet been released.

So Your iPhone XS Shows You Have 5G

Tech Tips – First, what is 5G? 5G stands for “Fifth Generation” and is the next generation of wireless communications. Most of our devices are operating on 4G at the moment. 5G will give us peak transmission speeds up to 20 Gb per second, far faster than what 4G provides. 5G will also provide reduced latency, energy savings, lower cost, higher system capacity, and massive device connectivity.

The first phase of 5G specifications in Release-15 is not scheduled to be released until April 2019, with the second phase (Release-16) scheduled for completion by April 2020. Even then it has to be approved by the International Telecommunication Union (ITU). While most carriers have test networks in place in selected locations, the worldwide commercial launch of 5G is not expected until 2020.

So how are AT&T customers seeing a “5GE” icon on their phones now? This is best attributed to some marketing efforts by AT&T. Their “5GE” is simply an enhanced version of the 4G LTE network you have been using. Users with 5GE capable phones may see faster performance in some areas. iPhone users must have iOS 12.2 or newer installed to be 5GE capable. For Android users, they need Android Pie or newer.

Only the iPhone XS and XS Max, as well any Android phone that uses 4×4 MIMO (multiple-input and multiple-output radio), have the hardware compatible with 5GE. No iPhones currently on the market are 5G compatible. 5G requires different hardware.

References

  1. Everything You Need to Know About 5G
  2. AT&T 5GE on iPhone and Android phones: What you need to know
  3. 5G

USB Connector Types

800px-usb_2.0_and_3.0_connectors

(Image above from Wikipedia)

Tech Tips – We all use USB (an abbreviation for Universal Serial Bus) cables, often many times each day. We know from experience that USB cables come with a variety of connectors, but do you know how to identify each one?serveimage

The early USB cables were equipped with the A and B connectors (the male versions of the connectors are shown in the photo above). The Type B connectors are often used to connect to devices such as printers and scanners. The Mini and Micro connectors, which were introduced in April of 2000 and January of 2007 respectively, can be found on many different peripheral devices. All of the above connectors can be found on cables that are compatible with the USB 1.0 and USB 2.0 standards.

serveimage-2

A slightly different set of connectors were introduced with the November 2008 USB 3.0 standard. Note that connectors BM, AM, and AF will have a blue insert to distinguish them as USB 3.0 compatible. The AM and AF connectors look just like the Type A connector (other than they have the blue insert) and are backward compatible (they can be used anywhere a Type A can be used),

serveimage-3

The Type C connector was introduced in August 2014. It is different from prior designs in that it is a reversible connector allowing insertion into a device in either orientation.

Add Favicons to Your macOS Safari Tabs

Tech Tips – Have you noticed that your Safari tabs do not show the favicons for the sites you visit? You can fix that very easily.

If you are asking what a favicon is this is how Wikipedia defines them:

A favicon /ˈfæv.ɪˌkɒn/ (short for favorite icon), also known as a shortcut icon, website icon, tab icon, URL icon, or bookmark icon, is a file containing one or more small icons, associated with a particular website or web page.

Safari recently began (I am using Safari 12.0.3 running on macOS 10.13.6) to natively support favicons. Favicon display must be enabled before you will see them in your browser tabs. To enable them on your Mac do:

  1. Open the Safari App
  2. screen shot 2019-01-25 at 7.20.16 pm
    Click on Safari in the top left corner, then select Preferences from the drop-down menu
  3. Select ‘Tabs’
  4. screen shot 2019-01-25 at 7.22.16 pm
    Click on the Check Box next to “Show website icons in tabs”
  5. Close the Preference window

You are all set now. Favicons will show up in the browser tab for each site you visit that has favicons implemented.

screen shot 2019-01-25 at 7.27.12 pm

So now when I open tabs in Safari with pages from the Wikipedia, Apple, and Stuff You Missed in History Class sites respectively, you see the little icons in the tabs. Having favicons enabled isn’t a big deal, but it does let you identify at a glance the source of each tab.


See my other Mac and macOS articles


 

Weather at Your Terminal Command Line

screen shot 2019-01-18 at 6.17.34 pm

Web Tools – There are lots of way of getting the weather on your computer. Most of those will open in your browser with lots of content, animations, and probably advertisements. But wttr.in is different. It is text only. What is wttr.in? From their website:

wttr.in is a console-oriented weather forecast service that supports various information representation methods like terminal-oriented ANSI-sequences for console HTTP clients (curl, httpie, or wget), HTML for web browsers, or PNG for graphical viewers

screen shot 2019-01-18 at 6.11.46 pm

I used curl wttr.in from the terminal command line to get the image shown at the top of this page. This should work on any Linux or macOS system. When I enter http://wttr.in into my Safari browser I get similar output as shown in the image immediately above.

This site provides many options to choose from in their weather report. While it takes your current location as the default, other locations around the world can be specified. Queries from the US appear in USCS units, while most of the rest of the world get values in the Metric System. Optionally you can specify the units.

Reports can be returned in ANSI for the terminal, HTML for the browser, or as a .PNG image. All of the options are explained on their GitHub site.

I like this minimalist weather report and have added the URL to my Safari Favorites.

CLI – dd

serveimage

CLI – If you are wanting to copy a file from one place to another then you may want to look at the dd command. This command is particulary useful when you want to copy the file while making edits to it on the fly.

The command is also useful when copying a disk image to other media. This can be very useful in creating a bootable SD card for a Raspberry Pi. The Wikipedia page on the dd command gives a good overview of how the command can be used.

The description of dd in the macOS man page is:

The dd utility copies the standard input to the standard output.  Input data is read and written in 512-byte blocks.  If input reads are short, input from multiple reads are aggregated to form the output block.  When finished, dd displays the number of complete and partial input and output blocks and truncated input records to the standard error output.

To learn a lot more about how to use dd, take a look at “Linux dd command explained for beginners (8 examples)“. Yes, this is a Linux article, but the dd command as implemented on macOS is fundamentally the same. Check the macOS man page for dd for all of the available options.


See my other CLI and macOS articles